Accuracy & Reliability

It is important that information is accurate. Inaccuracy of information can mislead or annoy readers. Common mistakes are incorrect spelling and missing or incorrect punctuation.

 

Spell-checkers help to correct spelling and punctuation. Sometime a spell-checker will suggest that a word is incorrect when you know it is correct. This often happens with proper names, for example ‘Ashlawn’. You need to create a special personal dictionary, additional to the main dictionary, which contains any unusual words that you may wish to use.

 

Spell-checkers do not detect when a word is used wrongly or when a capital letter is omitted at the start of a sentence. It will not correct ‘capitol’ for ‘capital’ or ‘there’ for ‘their’ or ‘to’ for ‘too’. To correct this type of error, you must use software that can check grammar. This type of software can help to make sure that:

 

• Sentences end with only one full stop;
• There is a capital letter at the beginning of a sentence;
• Sentences have a subject and a verb that agree;
• Common errors are avoided like writing ‘you and I’ when it should be ‘you and me’;
• For direct effect, writing is in the active voice rather than the passive;
• The readability statistics meet the needs of the readers.

 

ICT facilities for checking the accuracy of documents do not guarantee that there are no errors. To check that the document makes sense, is correctly laid out and meets the purpose you also need to proof-read your documents.

1.	Business Letter;

2.	HTML Email;

3.	Publicity Flyer;

4.	Questionnaire;

5.

Invoice;

6.	Multimedia presentation.